Excel Copy/Paste Special to Software

You can use Microsoft Excel Paste Special feature to build data that can be pasted into Windows based Scanner Software. Open Office and other spread sheets may also be capable of this function.

Generic for all Windows based scanner programming software

These 8 steps are for copying data from either trunking or conventional dabebase pages and pasting into Excel. Once these steps are complete, the data is ready for pasting into other software.

1. Highlight desired freqs from database page and copy.
2. Click in Excel Cell A1 and select Paste Special.
3. Click Text and Ok.
4. Re-structure freqs vertically and format to number with 4 decimals. Note the asterisks (which indicate control channels) are still marked. Remove the asterisks prior to copy/paste to software. If programming an EDACS or LTR system, the frequencies must be kept in Logical Channel Number order as shown in the database. This is indicated by a small 2 digit number before the frequency. These numbers should be edited out as the software will handle this numbering.
5. Highlight desired section/agency of talkgroups and copy.
6. Use Paste Special to copy talkgroups into Excel. Ignore the data in column B. These are hex values for the talkgroups in column A. They are only used by professional radios, such as Motorolas.
7. Highlight and copy selected sections from conventional page similar to step 5 and Paste Special into Excel.
8. Delete unneeded columns and restructure as needed for the desired software. Note: Input, License, Type and Mode columns deleted. The freq column is formatted to number with 4 decimal places. Descriptions must be shortened. The column is cut and inserted before tones. Reformat PL/DPL tones as needed. PL tones require 1 decimal point, DPL tones require format to text and if needed, use leading 0 (ie 023).

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  Step 8

Saving Excel file to CSV format for importing to ScanControl Software

Note that this function is only available in the full version, not the lite version

1. In Excel save the desired worksheet in CSV format (file/save as) so the import recognizes it.
2. In ScanControl main page click on Import Data Files button.
3. Click on the Select CSV file button, then click Map CSV on the right of the dialog.
4. Map according to needs. This particular system is trunking so should be Mapped accordingly. Conventional freqs. tags and tones will have Field Type options also. When exiting from this process you will be granted an opportunity to save your map structure, which may be very useful in future imports with similar map settings. I.e., this particular scanner is 20 banks and the DMA scanners have up to 6000 programmable items. Review the ScanControl OM for additional info.
   1. Click Edit Banks button and make settings as in screenshot in Step 5. When finished and if connected to scanner, the bank can be program into the scanner by clicking Program button on right side of dialog.
   2. Click Edit Scan List button on right side of dialog. Tag each Scan List as in step 6 screenshot. When finished, click Program All Scan Lists button on right of dialog. Click close when finished and close again in banks dialog returning to main page.

Note: Program subsequent banks by repeating the above steps. If mapping multi banks, programming options in sub-steps 1 & 2 may be omitted and accomplished in main page with All Channels and All Talkgrps buttons.

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Structuring Excel file for pasting into ARC250D Software

ARC250D and likely other ARC software has a feature called Automatic Data Import (ADI) which enables one to import frequencies from any format and list them in the open software main page in vertical format eliminating the need for Paste Special in the generic section above for frequencies. All other data will need to be set by the user. Excel can receive the freqs from ADI as a 'Save to Clipboard' function, thus all data on the open software page can be prepared in Excel and copied to the page.

1. Structuring a bank for ARC250D software using Excel.
2. Copy Cells A1 through K1 and down through last freq line then paste into open ARC bank page.
3. Collect and Paste Special desired Talkgroup data as in steps 5 & 6 in Generic section above. After deleting unneeded columns, copy the ID's & Alpha tags and paste into open ARC250 Trunk Id List. Hint: If talkgroups are structured in Excel in groups of 10 one can paste up to 100 ID/w/tags in the open dialog.
4. Use steps 7 & 8 in above generic section for collecting and sorting conventional data then set tones as indicated in the screenshot for step 4 below.

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Structuring Excel file for pasting into Win9x Software

1. Step 1 (below) shows a screenshot of a finished worksheet after using all steps in the Generic Copy/Paste Special section. This file is ready for copy/paste into an open Win9x dialog. Note: PL/DPL cells in Excel file will need to be formatted as text with leading 0's.

Win92

1. Open a new template or bank and set bank mode (MOT in this sample). Copy trunk frequencies first and click to 00 Alpha Tag in frequency area and select the Paste Icon.
2. Copy conventional frequencies and click in any location after trunk freqs and select paste Icon. PL/DPL settings will need to be manually set.
3. Copy ID's and tags from the Excel file and paste into talkgroup section.

Win93/95

1. Open a new template or bank and set bank mode (MOT in this sample). Copy trunk frequencies first and click to 00 Alpha Tag in frequency area and select the Paste Icon.
2. Copy conventional frequencies and click in any location after trunk freqs and select Paste Icon. PL/DPL settings will need to be manually set.
3. Copy ID's and tags from the Excel file and paste into talkgroup section.

Win96

1. Open a new template or bank and set bank mode (MOT in this sample). Copy complete frequency section from Excel file in step 1, click in cell 00 Alpha Tag and select the Paste Icon. PL/DPL settings will also paste into Win96.
2. Copy ID's and tags from the Excel file and paste into talkgroup section.

Win97

1. Open a new template or bank and set bank mode (MOT in this sample). Copy complete frequency section from Excel file in step 1, click in cell 00 Alpha Tag and select the Paste Icon. PL/DPL settings will also paste into Win97.
2. Copy ID's and tags from the Excel file and paste into talkgroup section in Win97

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  Step 1 Excel complete

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  Step 2 Win92

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  Step 3 Win95/93

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  Step 4 Win96

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  Step 5 Win97

Excel restructured for copy/paste into ScanCat Lite software

1. Copy all frequencies and associated alpha tags using Ctrl-C.
2. Click in the first Frequency cell, then press Ctrl V.
3. Copy ID's and associated tags using Ctrl-C.
4. Click in first cell under Group, then press Ctrl V.
5. All other settings including PL/DPL will need to be manually set as in screen shot.

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  Step 1 Excel complete for ScanCat Lite

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  Step 2 Complete bank